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Title: Editorial Assistant

Location: Macclesfield

Role: To assist the Medical & Scientific Services (M&SS) teams in the implementation of tactical elements of client medical education programmes.

Key duties:
* Proof-reading, styling and copy-editing of word-processed documents.
* Marking up/styling figures and copy prior to typesetting.
* Liaison with internal studio (creative, traditional typesetting, PowerPoint and new media sections) for production of typeset material. To include proof-reading, style, consideration of layout, colour and format issues.
* Liaison with external contacts (e.g., healthcare professionals, clients, congress secretariat, publishers) on behalf of Medical Writers and Editors to settle queries or obtain materials/approvals.
* Tracking progress of projects, providing internal and external updates where necessary.
* Inputting/typesetting PowerPoint slides when necessary.
* Liaison with other Editorial Assistants (EAs), Editors and Senior EAs to optimally manage support staff workload across the division.
* Manage MSS team administrative tasks (e.g. collation and copying of data packs, reference ordering, obtaining copyright permissions, maintaining team filing systems).
* Undertake basic information searching.
* Writing projects where appropriate, e.g., biographies, minutes, correspondence etc.
* Perform or assist others in the role of publication co-ordinator where necessary (where publication planning is an element of the client's medical education programme). This may involve some or all of the following responsibilities:
-Co-ordinate activities with MSS team, client and authors to ensure successful delivery of all planned publications (manuscripts, posters and abstracts)
- Proactively develop/manage/update publication plan charts or databases based on team/client/author responses/feedback
- Flag issues proactively, inform/drive team re impending deadlines (abstract due dates, author/client comments due etc), proactively chase comments etc
- Liaise with Team Leader to ensure that incoming comments on manuscripts/abstracts/posters are allocated to and actioned by Medical Writers/Editors in a timely manner
- Be main source of information for status of all ongoing publications
- Be main source of information for congress and journal information in specific therapy area
- Actively interrogate databases/charts to provide relevant statistics on publication planning (metrics etc) to team/client
- Be an integral part of the publication plan team and contribute to pub plan meetings (including client) - make a confident contribution to publication plan teleconferencess
- Based on knowledge of planned publications and status of all items, generate draft agendas and write minutes and actions from publication plan calls/meetings without heavy reliance on wider team.
- Undertake basic information searching for publication plan and liaise with Med Info to initiate more complex searches.


Job Package

Good basic salary and package

Person Profile

Candidates:

* MUST have min 2.1 in a Life Science Degree
* Previous publishing company experience is an advantage.
* Previous communications agency or healthcare company experience is an advantage.
* We are looking for strong candidates who can demonstrate to following skills and attributes:

- Ability to work as part of a team and on own initiative.
- Attention to detail.
- Ability to multitask and prioritise tasks.
- Excellent word-processing skills.
- Good copy-editing skills (grammar, style considerations - familiar with in-house style and client product style preferences).
- Proficiency in the use of common computer software (e.g. Word, PowerPoint, Excel) and willingness to learn about new systems/other software (e.g. Access, online search facilities, Internet and other databases).
- Willingness to perform a variety of tasks - from simple administrative tasks to more complex projects.



Interview Process

Short editorial test to be completed prior to interview

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* Salary Guide
£18,000-£21,000
Macclesfield
Job Ref: 40349

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